The Safest Way to Ship Diamond Rings, Watches & Fine Jewelry

The shipping of fine jewelry and diamonds used to happen mainly between large buyers and sellers, and was the storied realm of professional courriers with black briefcases handcuffed to their wrists. With the rise of the internet and the huge number of websites now devoted to the buying and selling luxury jewelry items, the need for safe, secure, and affordable shipping of portable luxury assets has never been greater.

Whether you’re buying a signature diamond solitaire engagement ring from Cartier, or selling a Audemars Piguet Royal Oak on eBay, you should consider the shipping of your diamonds and jewelry to be as important as the trust you have in the transaction itself. In this short article, we’ll take a look at the safest ways to ship your diamonds and jewelry, and consider some of the potential issues associated with moving jewelry between buyers and sellers—while keeping in mind that when it’s time to sell your valuable jewelry or timepiece, Diamond Estate Jewelry Buyers is the best place to get the most money for your item.

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Shipping Jewelry & Watches – Two Boxes Are Always Better Than One

Before we get into looking at individual shipping companies, there are a few things that you should consider about any jewelry item you want to ship. First of all, you don’t want the box itself to be any kind of liability. A tiny box with an important ring in it can be easily crushed, and you should never use an envelope or any type of mailing folder.

Whatever jewelry item you are shipping, it should be double boxed, with an inner and outer container. The jewelry item, along with your business card or other important identification information item, should be sealed in a medium sized cardboard inner box, and the outside of this inner box should be labeled with the return address and tracking information in case the outer box is accidentally damaged or breaks open.

Sealing with reinforced, gummed paper mailing tape is best, though pressure-sensitive shipping tape is suitable as well. Never use string, cellophane tape, or masking tape to seal boxes.

Place the inner box into a large outer box at least 12” X 12” X 4,” preferably from the shipping company or delivery service. Make sure the box is at least relatively new, as older boxes can lose their strength and are more likely to become damaged during shipping.

The inner box should be secured to the outer box in some way to prevent rattling, either by taping or gluing the inner box to the outer box. The rest of the space in the outer box should be filled with packing material to take up the extra space and further protect the inner box. Seal the outer box as you did the inner one.

Be Stealthy When Mailing: There’s No Jewelry In Here

Basically, you don’t want to advertise to anyone who might be tempted to open or steal your package that there is valuable jewelry inside. Make sure that all of the mailing information on the outside of the package doesn’t reveal anything about the contents—the word “jewelry” should never appear on either the outer box or the inner box.

Never use abbreviations that might be misunderstood, and consider listing the contents of the package as “supplies” or “parts.” Try not to use any terms in the labeling that could be construed as jewelry related in any way. When packing the outer box, be sure to use packing material that doesn’t imply that the inner box may contain jewelry—don’t use jewelry catalogs or jewelry ads!

Another potential area for concern that may require stealth is the address itself. If you are shipping to a zip code of a well known jewelry district, like 90013 or 90014 in Los Angeles or 60602 or 60603 in Chicago, consider arranging for the packages to be delivered to the post office or carrier’s convenience center instead of the address itself. This will require an agent of the business to personally pick up the package, but it avoids the potential of theft in the last bit of transit to a jewelry district. Another solution is to set up delivery to a third party outside the well known jewelry areas, but make sure you avoid shipping to a residential address.

Shipping Diamond Rings & Watches: Signed, Sealed, Delivered

Requiring a signature upon delivery is one of the best ways to protect your valuable jewelry item during shipping. A signed receipt is your proof that the package made it to its destination intact, and that an agent from the business assumed responsibility for the jewelry item from the carrier.

Different companies handle signature receipts in different ways, so make sure the business you’re shipping to knows not only when to expect the arrival of the package, but also what sort requirements there will be when the package is delivered. And always make sure the recipient knows the contents and value of the package being delivered.

Actual Delivery Timing When Mailing Your Items

Be sure to schedule shipments so they don’t arrive at their destination when there’s no one there to receive them. You certainly don’t want your Rolex Daytona Cosmograph sitting in a shipping hub over a weekend or a holiday. Consider your timing carefully, and know the operating hours of the business you’re shipping to. If you use two-day service on Thursday or overnight express on a Friday, be absolutely certain that the business accepts Saturday deliveries.

Don’t Forget to Buy Insurance When Shipping Fine Jewelry

As silly as that sounds, it is important to remember that insurance coverage for most carriers is an optional purchase, and not automatic. Be sure to fully disclose to the carrier the contents and value of the package, and make sure they are able to offer the proper amount of insurance. For very valuable items, secondary insurance may be necessary.

Mailing a Diamond Ring or Watch with The US Postal Service

The United States Postal Service may be the easiest and most economical way to ship an expensive watch of piece of jewelry, but make sure you understand all the options. Whether you choose Priority or First Class, the most secure way to use the USPS is to ship via Registered Mail. When you designate your package as registered mail, you can purchase up to $50,000 of insurance. Don’t confuse this with the “Insured Mail” option, which only covers up to $5,000.

When considering the USPS, be aware that the Priority Mail Express option may be faster, but that it can only be designated as “Insured Mail,” and will only be insured for up to $5,000. And if you do choose Priority Mail Express, be sure to explicitly request a signature, as signature confirmation is not automatically included as an option.

Shipping Estate Jewelry & Timepieces with the United Parcel Service

UPS can be a good option for shipping certain valuables, but they will not accept or insure any package that is valued at over $50,000, and they will not ship loose or uncut gemstones. However, Parcel Pro, UPS Capital Company, is an excellent choice for shipping high end luxury goods. With insurance available for items valued up to $150,000, Parcel Pro is an industry leader in providing combined insurance and shipping services to the jewelry industry.

Shipping Luxury Watches & Diamond Jewelry with Federal Express

Federal Express can be a fast option, but their maximum declared value is limited to only $1,000, and you’ll need to secure your own insurance for items of higher value. Fed Ex offers a Declared Value Exception service to customers who regularly ship jewelry, which includes coverage on items up to $50,000 in value. Many online jewelry retailers use this service, though it is not available for one-time jewelry shipments.

How to Sell Your Diamond Jewelry & Swiss Watches

Learn how to sell your fine jewelry & timepieces to our estate jewelry buyers. The following knowledge article includes experts answers to common questions that may arise when you sell your fine jewelry to online jewelry buyers, gold buyers, and diamond buyers. Click on the following link to learn more: How to Sell My Estate Jewelry.

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